What is eDossea?
A HIPAA compliant “cloud based” system specifically designed for dental professionals to securely exchange electronic records.
Cloud computing is the use of computing resources (hardware and software) that are delivered as a service over a network (typically the Internet). The name comes from the use of a cloud-shaped symbol as an abstraction for the complex infrastructure it contains in system diagrams. Cloud computing entrusts remote services with a user's data, software and computation.
What are the main features of eDossea?
Created specifically for dental professionals.
Many software companies offer an array of products and try to appeal to a wide range of customer types. We are solely focused on the dental profession and within the dental profession on the secure, easy and inexpensive transfer of your client’s medical records from one office to another. This is all we do.
No distortion of digital x-rays caused by the standard compression/decompression caused when sending via email.
One of the main reasons dentists use eDossea is because when they receive digital images emailed from a referring professional, the quality of the images are often diminished. This is because oftentimes the images, because of their large byte size, are compressed by the emailing entity (Gmail, Hotmail, etc.) in order to facilitate transmission, then decompressed upon arrival at the recipient’s office. Because of this distortion and because of the importance of image clarity for the dental professional and the patient, these images often have to be retaken. This adds to the cost for the patient or the dentist absorbs the cost. Perhaps some receiving dental offices – as a matter of business practice - retake these images no matter how clear they appear to be from the referring dentist, but if you (the receiving dentist) trust the sending source, eDossea guarantees the images will arrive at the recipient’s office 100% whole. They will look exactly as they did when they left the referring dentists office. As a sidenote, we have learned that many dental office recipients are hesitant to complain to the sending dentist because they want their business.
Using eDossea is HIPAA approved and compliant.
HIPAA was passed in 1996. The HITECH Act, passed in 2009, made changes to HIPAA that added muscle to fines and enforcement.
Often ignored because of lack of Federal enforcement, in July, 2011, UCLA was fined $875,000; Cignet Health $4.3 million and MA General Hospital settled a suit for $1 Million after agreeing to make wholesale changes in their data security.
Part of the HITECH 2009 changes deal with greatly increased fines for HIPAA violations. To summarize, ignorance of HIPAA rules is no longer an argument and the fines have increased from $100 to $25,000 to $100 to $1.5 million. More enforcement personnel have been hired. Worse for your practice than a fine would be the resulting publicity. eDossea is a fully HIPAA accredited and compliant way of transferring records.
There is no charge to the receiving professional.
Here’s how it works: when a patient record is sent through eDossea the receiving office gets an email containing an imbedded link. When the link is activated, the client record is accessed. The sender has the option of assigning a password to this link. But if no password has been assigned, the client record is immediately accessed and the encrypted link expires after 3 accesses. There is no charge to the receiving office.
No software to install on your local PCs.
Since eDossea is a “cloud” product the software resides on our site, so there is no software for you to install. And whenever we release new features for eDossea, you get it automatically at no extra charge!
You do not have to be using the same software as the recipient.
A common complaint about sending electronic information between dental offices is that each office uses different software and that the two are incompatible. It doesn’t matter to eDossea what software you use. If the Smith Dental Office uses Dentrix and the Jones Office Eaglesoft, each office will be able to send and receive information through eDossea.
Access to patient records 24/7 worldwide.
One of the big advantages to eDossea is that any authorized dental employee may access patient records with a password from anyplace in the world 24/7. All that is needed is an internet connection.
Unlimited use for one reasonable fee.
The sending office pays $360/yr ($29.99/mo) for unlimited use. It does not matter how many transactions you send nor does it matter how many dentists are in your office (this might change in the future.
If you still use “snail mail” to send records you will save the cost of postage and paper plus provide immediate access to the receiving professional.
If you are using the US Post Office to mail x-rays and patient information, we can REALLY save you money. Plus, the receiving dentist does not have to wait for 2-3 days. Also, if there is information missing, it does not have to be re-mailed, just sent again through eDossea. One of our customers sends clinical reports via eDossea. On an average, every month he sends more than 200 of these. Prior to eDossea, his postage costs were at least $100 per month. With eDossea, he is saving over $50 a month, $600 a year – just on postage!
Acts as an additional (backup) “storage unit” in the cloud for patients.
eDossea acts as an additional “storage unit” for your client files. A place where you can always locate client records from anywhere anytime should the need arise.
Easy to use and easy to learn.
We provide a series of “how-to” videos under the “Resources” tab showing you how to use eDossea. But you can always call tech support free of charge – 855-330-7732.
Free Technical Support.
There are “how to” videos under the “Resources” tab on the first screen or call tech support toll free at 855-330-7732.
Who is using eDossea right now? Feel free to call or contact them.
Dr. Steve Davis – Periodontist - email: email@example.com phone: (334) 271-6333 (Alabama)
Dr. James Dempsey – General Dentistry - email: firstname.lastname@example.org. phone: (515) 223-5673 (Iowa)
Dr. Blair Smith – Orthodontics - email: Drs@bernhardtandsmith.com phone: (515)222-0010 (Iowa)
Dr. Amy Moubry – General Dentistry - email: email@example.com phone: (910) 692-0703 (North Carolina)
Why should I use eDossea?
If you are using unencrypted email to send x-rays and patient information to another professional, you are violating the law. If you are using “snail mail”, you are wasting money and time. HIPAA enforcement was beefed up in November, 2009, (HITECH Act) to increase fines and add enforcement staff. A key provision was changed where “claiming ignorance” by dental offices is much more difficult to prove. http://www.ada.org/news/4843.aspx. But “fear of HIPAA” is only one reason among many you should buy eDossea. Images arrive at the recipient undistorted; you have a secondary storage area for your client records; you may access your client information anytime from anywhere with an internet connection; there is no charge to the receiving professional; no software to install; if you are using “snail mail” – much cheaper.
What does it cost?
$29.99/mo ($359/yr) for unlimited use for one office.
Why should I act now?
HIPPA Omnibus Rules became effective on 9/23/13. You should review if your office is compliant when sending patient information to others. eDossea is 100% HIPAA compliant in this area.